Office Coordinator & Receptionist – Office Support

About the role

We are seeking a highly organized, proactive Office Coordinator who will also serve as the front‑desk receptionist for BIC’s Sofia Global Business Services Center. The role combines executive support, office administration, visitor management and facilities coordination, providing a central point of contact for employees, leaders and external guests.

Key responsibilities

• Provide administrative assistance to the GBS Sofia Director and management team, including calendar management, meeting coordination and travel arrangements.
• Prepare and format presentations, reports and other communications, and follow up on action items.
• Act as the first point of contact for visitors, clients and vendors, managing reception area, badge issuance and phone screening.
• Support day‑to‑day office operations such as mail handling, parcel distribution, parking and meal‑voucher administration.
• Coordinate onboarding and off‑boarding logistics, including access badges and workplace access.
• Liaise with building management, maintenance, cleaning services and external vendors for facilities issues.

Required profile

• Strong organizational and multitasking abilities with a proactive attitude.
• Excellent verbal and written communication skills in English.
• High level of discretion when handling confidential information.
• People‑oriented mindset with a friendly, professional demeanor.
• Ability to work independently and take ownership of tasks.

Required skills

• Office administration and coordination.
• Visitor management and reception procedures.
• Facilities coordination and vendor liaison.