Workspace & Community Maker

About the role

We are seeking a junior Workspace & Community Maker to ensure our Sofia office locations run smoothly and to support the vibrant community of members, guests, and partners. This hands‑on role combines facilities management, administrative support, and community engagement.

Key responsibilities

• Assist members with daily office needs, introduce them to each other, and foster a welcoming community atmosphere.
• Prepare and manage member contracts, coordinate invoicing with the Finance team, and oversee onboarding and off‑boarding processes.
• Maintain relationships with vendors and suppliers, handling service requests and ensuring timely deliveries.
• Work with the Facilities team to address maintenance issues, supervise cleaning contractors, and ensure health & safety compliance.
• Manage security systems, access protocols, and keep inventory of consumables and office supplies.
• Support the preparation of simple monthly and yearly operational budgets, monitor expenses, and flag irregularities.
• Lead setup of new work areas, coordinate refurbishments, and contribute to continuous workspace improvements.

Required profile

• Fluent Bulgarian (C2) and strong English (B2) communication skills.
• Highly organized, proactive, and able to solve problems quickly.
• People‑oriented with a genuine interest in helping others feel supported.
• Comfortable handling multiple tasks and priorities in a fast‑paced environment.
• Basic numeracy for budgeting and expense tracking.

Required skills