Administrative & Document Specialist

About the role

CropX is seeking an organized, detail‑oriented Administrative & Document Specialist to support daily office operations in Plovdiv on a part‑time basis (20 hours per week). You will be responsible for maintaining both digital and physical filing systems, ensuring that company information is secure, up‑to‑date, and easily accessible for the team.

Key responsibilities

• Maintain digital folders in Google Drive and SharePoint, keeping them organized and user‑friendly.
• Organize, archive, and preserve physical documents and company records.
• Provide day‑to‑day office support, including routing invoices to the appropriate recipients.
• Handle confidential information with strict security and access controls.
• Assist with mail handling, data entry, scanning, document preparation, and meeting agendas.
• Identify and implement simple improvements to administrative and filing processes.

Required profile

• 1–3+ years of experience in administrative support, document control, or office coordination.
• Exceptional organizational skills with a passion for structure and efficiency.
• Strong attention to detail and ability to manage large volumes of information accurately.
• Proven discretion in handling sensitive and confidential data.
• Clear verbal and written communication skills for coordinating across departments.
• Proactive mindset, taking initiative to solve problems and improve processes.

Required skills

• Google Drive
• SharePoint
• Cloud‑based document management systems
• Standard office software (e.g., Microsoft Office)

What we offer

• 20 hours per week in a professional, informal, international environment.
• High degree of autonomy and responsibility.
• Opportunity to design and improve administrative and document‑management systems.
• Collaboration with an engaged, global team.
• Competitive salary based on experience and qualifications.