Office Administrator

About the role

OpenPayd is looking for an Office Administrator to be the first point of contact for visitors, callers, and staff. You will keep the office running smoothly, support the executive team, and help organise events and travel.

Key responsibilities

• Answer telephone calls, take messages and act as gatekeeper.
• Welcome guests, manage reception, and provide refreshments.
• Maintain office supplies, order new stock and negotiate with suppliers.
• Organise company breakfasts, social events and other gatherings.
• Arrange travel and accommodation for staff and external contacts.
• Handle paperwork, document storage and outgoing post.
• Schedule appointments and meetings for executives.
• Ensure the office environment is clean, tidy and well‑maintained.
• Coordinate with building suppliers for general maintenance.
• Prepare equipment for new hires (laptops, screens, etc.).li>
• Support the HR team with administrative tasks.

Required profile

• Excellent organisational and time‑management abilities.
• Strong written and verbal communication skills.
• Creative, proactive and able to solve problems efficiently.
• Independent yet collaborative, with keen attention to detail.
• University graduate in creative, human resources or business management studies is a plus.
• Available to work onsite Monday‑Friday, 08:00‑17:00, with flexibility for after‑hours calls.

Required skills

• Proficiency in Microsoft Office and general office software.

What we offer

• Personal training budget of €1,500.
• Discounted gym membership and health insurance.
• Subsidised Multisport card.
• 25 days annual leave plus bank holidays, birthday off and social volunteering day.