Front Desk Office Administrative Assistant (Maternity Cover)

About the role

METLEN Energy & Metals is seeking a Front Desk Office Administrative Assistant to provide one‑year maternity cover. Working within the Operations team in Sofia, you will support the Operations Manager in daily administrative tasks and ensure smooth office functioning in a dynamic, construction‑focused environment.

Key responsibilities

• Manage reception and kitchen areas, keeping the office clean and welcoming.
• Welcome guests, employees and visitors, handling phone calls, emails, letters and packages.
• Archive documents such as invoices, orders and contracts; report payment status to the Operations Manager.
• Organise meetings, maintain planners and schedule appointments with vendors, suppliers and service providers.
• Create travel itineraries (tickets, hotels, cars) for executives and staff, adhering to company policies.
• Maintain inventory of stationery and multimedia equipment.
• Perform clerical duties: data entry, drafting, copying, scanning, emailing and editing MS Office/Excel documents.
• Update records and databases for personnel, suppliers or service providers and provide reports as requested.
• Translate incoming and outgoing documentation between Bulgarian and English when needed.
• Oversee catering, venue selection and arrangements for company events.

Required profile

• Excellent organisational and communication skills.
• Ability to work autonomously while collaborating closely with the Operations Manager.
• Strong attention to detail and ability to handle multiple tasks simultaneously.
• Fluent in Bulgarian and English, both written and spoken.

Required skills

• Proficiency in Microsoft Office, especially Excel.
• Data‑entry and document‑archiving experience.
• Translation skills (Bulgarian ↔ English).

What we offer

• Opportunity to work in a leading global energy and metals company.
• Dynamic, multicultural work environment across five continents.
• Professional development within a fast‑growing sector.