Specialist Administration and Security - Facility & Property Management

About the role

Sutherland is looking for a full-time, on-site Specialist in administration and security for its Facility & Property Management function in Varna. The role covers administrative support, procurement and vendor coordination, facility maintenance oversight and physical security, emergency management and health and safety.

Key responsibilities

• Administer client visits, coordinate travel and stay logistics for people in Bulgaria, and help organise company meetings and events
• Maintain registers, file communications, courier documents and equipment, and prepare weekly expense reports
• Create and maintain the vendor database, prepare and distribute RFQs, process commercial invoices and protocols, and follow up on purchase orders in Ariba
• Supervise cleaning, water supply and vending machine services, place orders and track fixed assets
• Monitor and supervise facility maintenance, build-outs and upgrades within budget and company policy
• Inspect office security measures, supervise security guards, investigate security incidents, manage access cards and keys, and run evacuation exercises
• Coordinate the 24-hour emergency response system, check fire prevention equipment, and assist the Health & Safety manager with plans, risk assessments and audits
• Support the Admin & Facilities Manager and Security Manager, work to deadlines, and keep everything confidential

Required profile

• Experience in administration or related fields
• High school or university degree
• Good command of English and excellent command of Bulgarian
• Ability to work with office equipment, with minimal supervision, and to work extended or flexible hours if needed
• Responsible, loyal, self-motivated and able to work in strict confidentiality

Required skills

• MS Office: Excel, PowerPoint, Word, Outlook and Gmail
• Ariba (purchase order and requisition)
• Security and facility maintenance knowledge